Office & Administration Executive

A China-based railway engineering company (confidential) · Ho Chi Minh City (Tan Binh, then Thao Dien)

About the client

An established railway engineering company from China with several years of operations in Hanoi, now growing its Ho Chi Minh City office to support large railway and infrastructure projects in Vietnam. The HCMC team is expected to grow from about 23 to around 45 people next year. This role supports the team working on a metro line project in Ho Chi Minh City.

The role

• Run day-to-day operations of the office and company apartments
• Oversee cleaning, housekeeping, maintenance and the working environment
• Coordinate staff meals and catering, including daily ordering and delivery
• Purchase office supplies, pantry items and operational materials
• Support finance administration, including reimbursement claims and supporting documents
• Manage printing, filing and document control
• Coordinate company vehicles, transport and driver schedules
• Work with vendors, building contractors and service providers
• Support management with other administrative tasks

The successful applicant

• College or university degree in business administration, office management or a related field
• 2–5 years of experience in office administration or office management
• Fluent Vietnamese, plus good English or Chinese to work with the management team (English is the main working language)
• Confident dealing with suppliers and contractors
• Strong organisation and multitasking skills
• Good command of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Responsible, proactive and able to work independently
• Able to work at Cong Hoa (Tan Binh) first, then the new office in Thao Dien after Tet

What's on offer

• Net salary VND 20–25 million per month, depending on experience
• Monday to Saturday, 8:30–17:30; overtime paid under the Labour Code
• Daily lunch provided
• Monthly performance bonus under company policy
• Social insurance and all statutory benefits
• Start as soon as possible; growth as the office expands